Interim, Inc. Administrative Assistant II (Housing & Development) in Monterey, California
JOB DESCRIPTION: Provides comprehensive administrative support to the Housing and Development Department ranging from data entry of applications, running background checks and wait list management to rent calculations, preparing leases and move in, move out files. Reports to the Housing Operations Manager.
AGENCY: Interim, Inc. is a private non-profit agency which provides residential treatment, affordable housing, and social rehabilitation programs for adults with psychiatric disabilities.
POSITION: Administrative Assistant II (Administration)
SALARY: $18.04 to $23.49/hour (7 steps); Medical/Dental/Vision/Group Life and 403(b) Savings plans; paid vacation and sick leave.
HOURS: Full time, 40 hours/week, nonexempt
QUALIFICATIONS: Required: High school diploma and at least 2 years’ general office experience, plus computer software skills with Microsoft Outlook, Word, Excel and PowerPoint. Willingness to learn housing management policies and procedures, as well as State and Federal Housing regulations; detail oriented, conscientious, flexible, good interpersonal skills and the ability to work cohesively with a team. Preferred: BA degree; accounting knowledge; experience with Housing software such as OneSite.
Essential Job Functions:
Under supervision and direction from the Manager and Housing Management Specialists, performs the following duties:
Prepares documents for move ins, move outs and re-certifications, which includes document printing, copying, scanning, mailing and faxes.
Processes applications, communicates with Program Director about applications, maintains waitlists and prepares correspondence regarding waitlist.
Works closely with the Housing Staff to fill vacancies in a timely manner.
Conducts move out inspections as requested and communicates with maintenance staff to prepare the unit for the next move in.
Assists Housing Staff with annual inspections at each property.
Handles other correspondence as requested by Housing Staff.
Prepares annual and other project related reports for funders.
Audits files for completion and compliance standards.
Assists with research, reconciliation and collection of delinquent account ledgers of former residents.
Assists with monthly collection processing of current resident accounts.
Performs daily date changes and end of month computer tasks.
Completes filing and general administrative tasks for the Housing Department.
Maintains and orders office supplies as needed by the department.
Other duties as assigned.
PHYSICAL and SENSORY REQUIREMENTS: Ability to operate a motor vehicle; ability to climb stairs several times per day to second floor; ability to see well enough to read data on a computer screen, documents being word-processed, etc.; ability to hear normal conversations and answer phones; ability to verbally communicate with staff, residents and agency visitors orally and in writing; hand, finger and body coordination sufficient to use computer and other office machines, file, and write legibly.
Capable of the following extended activities: standing, sitting, climbing stairs, keyboard entry.
Capable of the following intermittent activities: lifting up to 25 pounds and bending, with infrequently performed office duties.
REQUIREMENTS: Over 18 (or having driver’s license a minimum of 2 years); valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; ability to pass physical exam; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Must be able to work in fast-paced work environment, demonstrate confidentiality and possess excellent communication skills.
Applicants must complete an Interim Application for Employment in order to be considered for the position. To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/
Interim, Inc. is an equal opportunity employer. Interim, Inc. is guided by the precept that in no aspect of its programs, services or employment shall discrimination or harassment be permitted because of sex, race, color, ancestry, national origin, gender, age, creed, religion, physical or mental disability, genetic characteristics, marital status, medical condition, pregnancy, childbirth or related medical condition, citizenship status, veteran status, military status, sexual orientation, gender identity, gender expression or other characteristics protected by state, federal or local law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.